Move Past Spreadsheets with Modern Requirements Management

Are you still using Microsoft Office to capture, manage, analyze, and trace all your requirements? Products and systems increase in complexity every day. You need a requirements management tool that can properly handle large complex projects.

When you use spreadsheets for requirements management you increase your time to market Even worse not using a modern requirements management solution can result in a higher risk of product failure.  A CIO report found that “as many as 71 percent of software projects that fail do so because of poor requirements management.”  Poor requirements management occurs when teams use antiquated RM tools that do not have the needed traceability, collaboration, and quality analysis features.

Traceability needs to happen through the entire process. It’s much simpler to get full project traceability if you can map your process in the same place you create your requirements. That’s why more and more companies are looking at robust solutions for their requirements management. Solutions like Innoslate, that have built in collaboration features, traceability, test processes, system processes, and more. Innoslate has the benefit of being a full lifecycle tool. You can start with requirements management, develop a process for the product and system, and then verify and validate that the process meets the requirements.

Modern requirements tools should be able to  trace between requirements and other classes and get reports such as the RTM, RSM, and RVM. In Innoslate, you can actually use the Test Center feature as well, and you can even trace the requirements to your verification actions (Test Case) and create a complete RVTM.

Another major problem with using spreadsheets is that teams can barely communicate with each other. It becomes difficult to keep files updated. Files are often shared between people using the same tools, but cross sharing isn’t really possible. Large teams with large complex requirements need to be able to communicate effectively. Cloud RM tools provide the ability to collaborate and keep information accurate. You can also look for on-premise solutions that offer your team collaboration, but still meet your security needs. Innoslate offers the ability to work collaboratively throughout the entire project. With Innoslate you can communicate quickly via chat and comments and keep a record of your conversation. Version control allows team members to work together on the same requirements document saving you time and reducing errors.

Of course, with all these collaboration features you need strong program management controls. A program manager can see every change made to a requirement and the team member that made the change. He or she can then revert back to older versions. Baselining allows you to see changes throughout the entire history of the document. With permissions, you can determine which team members can have owner, read/write, or read/only privileges to your project. Branching and forking provides even stricter controls, allowing the program manager to split off certain sections of a project to different groups. From there the program manager can decide which changes to accept back into the main project.

Spreadsheets were not specifically designed for capturing, managing, and analyzing requirements. Microsoft Office’s spell check was built to help maintain proper grammar and spelling. However, Innoslate has a quality analysis feature that can look for mistakes specific to requirements. Writing multiple requirements into one can make verification impossible or writing requirements that aren’t specific enough. These mistakes are costly and can result in poor requirements management. Innoslate can improve your entire requirements document by finding these mistakes for you.

It’s important to find a modern solution that can allow you to move past spreadsheets with traceability, collaboration, and quality analysis.

Watch “Move Past Spreadsheets with Modern Requirements Management” webinar.